Booking system
Self-service rental software: every booking system feature
Rentalbuddy is a booking system for self-service and unmanned rental. Customers book and pay online, and every booking gets its own PIN code for your code lock – an Igloohome padlock or key box – made automatically and shown 15 minutes before the start on their unlock page, which the button in their confirmation email opens.
Below is everything it does, for saunas, trailers, kayaks, boats, campsites, skis, bikes, courts and rooms. Starter and Growth have the same features – from 299 SEK a month excl. VAT, with no commission.
One system for you and your customers
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For you and your staff
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For your customers
What the booking system does for each rental type
Every rental type gets every feature. These are the ones each kind of rental uses most – the full story is on its own page.
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Sauna booking system
Sessions, extras and heater start
Whole sessions with extras like firewood and towels – and a Harvia heater on a Fenix panel can be started before guests arrive (beta).
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Trailer booking system
Licence photo, then the hitch-lock code
A photo of the renter's driving licence before the code, and the code opens the hitch lock.
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Kayak, canoe & SUP booking system
Own code per booking, also on a box
A shared box door still gives every booking its own code, and each board or boat is booked on its own.
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Boat booking system
Key box on the jetty, rules first
Keys in a key box on the jetty, and your rules and safety video before the code appears.
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Booking system for campsites and hotels
Beside your reception system
Guests and day visitors book the sauna, kayaks and bikes beside the booking system reception already uses.
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Ski rental booking system
Sets in every size from a locked rack
Skis, snowboards and cross-country sets in the renter's size, from a locked rack.
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Booking system for courts and rooms
Hourly slots, a code for the gate
Hourly slots – and a shared gate or key box still gives every booking its own code.
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Booking system for free lending
Terms first, no payment needed
Borrowers accept your terms before the code appears – no payment and no Stripe account needed.
Skis, bikes, courts and rooms
Rent out ski and snowboard sets by size, bikes and e-bikes by the day, or courts, club houses and meeting rooms by the hour. Each size, bike or court can be booked on its own, so nothing is booked twice, and every booking gets its own code for the padlock on the rack or gate, or for the key box that holds the room key. The locks run on batteries with no power or Wi-Fi, and Igloohome rates its padlock for down to −20 °C.
Questions about skis and winter gearQuestions about courts and roomsThe self-service ski rack NMB Rent set up at Kläppen
Features
Features included in Starter and Growth
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Online booking 24/7
Customers book on their phone, tablet or computer – on your website or your own booking page, with no app and no account. By the hour or the day, in fixed slots you set, or per person for tours and courses; a price for 1 up to 14 days makes longer rentals cheaper per day.
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Payment in advance
By card, Apple Pay or Google Pay, plus Swish or Klarna on Stripe's payment page if you switch them on. The money goes to your own Stripe account.
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A new code for every booking
Each booking gets its own PIN code for your Igloohome padlock or key box, made automatically through Igloo Connect about 14 hours before the start – or straight away for a last-minute booking. Moving or extending a booking updates the code, and it stops working after the booking.
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Emails in your words
Confirmation, reminder and return instructions go out automatically with your own texts, so guests arrive prepared and know when to return. After the return, renters see your Google rating and a review button on their unlock page, when your location is on Google Maps.
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Extras and packages
Sell firewood, towels, dry bags or a guide with the booking, bundle products into packages, and bring regulars back with promo codes and memberships.
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Logins for your team
Colleagues, seasonal staff or club volunteers get their own login. Booking staff can take, move and check in bookings, but can't make refunds.
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Statistics and CSV export
Follow bookings and revenue per location on the dashboard, and export your bookings as a CSV file any spreadsheet can open.
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Your terms and questions
Renters accept your rental terms, sign your rental agreement on their phone and answer your own questions – a club or member ID, the towing car's registration number – set per location.
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Safety video before the code
Ask renters to watch a short safety or intro video. Their code only appears once they have watched it.
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Photos at pick-up and return
Ask for photos of the boat at the jetty, the box or the key back in place. They're saved on the booking – something to show if anything comes back damaged.
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ID or licence photo
Ask for a photo of an ID card, passport, driving licence or boating licence, saved on the booking for you to look at. It isn't checked automatically.
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Works with Stripe, Igloohome and Harvia
Payments go to your own Stripe account, codes are made through Igloohome's Igloo Connect, and an electric sauna's Harvia heater can be started before each booking (beta). The booking button works on Wix, WordPress and most other website builders.
Phone, drop-in and online bookings in one calendar
Someone calls or drops in? Book it for them, and it lands in the same calendar as your online bookings. Mark it paid – in cash, by Swish or Vipps, or by invoice – or send them a payment link. Every booking, customer and payment for all your locations sits in one place.
About 3 hours a week back – at one sauna
Igloohome, the lock maker, reports that letting guests fetch firewood with their own code saves Grebo Bastubåt about 3 hours of manual work a week. “It's given freedom to both them and us,” say the owners. Read the Grebo Bastubåt story
Try it yourself
Book like your customers do
This is the booking window your customers get on your website or booking page. Make a test booking at our example rental – a wood-fired sauna, a kayak, a boat or a trailer. Pick a time, add an extra and pay with the test card. No sign-up, and nothing is charged.
At checkout, use our test card:
Card number 4242 4242 4242 4242 – that's 4242 four times – any future expiry date and any three-digit CVC.
Liked it? Your customers can book like this on your own website – the booking button works on Wix, WordPress and most other website builders, in your colours. Set yours up in the free trial and make test bookings before you buy a lock.
FAQ
Questions about the booking system
What should a booking system for self-service rental do?
Give every booking its own lock code, take payment up front and let renters accept your terms before the code appears – with nobody on site. In Rentalbuddy every booking gets a new Igloohome code that only works around the booked time, and renters pay online in advance into your own Stripe account. Before the code shows, you can also ask for a photo of their ID or licence and have them watch your safety video; afterwards they confirm the return, with a photo if you ask for one. The locks run on batteries with no Wi-Fi or power. It isn't a marketplace: renters book on your own website or booking page, with no app or account, and Rentalbuddy takes no commission – from 299 SEK a month excl. VAT.
What does a booking system for self-service rental cost?
Rentalbuddy costs from 299 SEK a month excl. VAT on Starter – one location with up to 6 locks – with no commission, setup fee or minimum term. More than 6 locks, or more than one location, is Growth: 599 SEK a month with 8 locks included, then 120 SEK a month per extra lock. On top come Stripe's fee per payment, Igloohome's code fee of about 20 SEK per lock a month and the locks, bought once – about €160 each in Igloohome's EU shop (October 2026). Every feature on this page is in both plans, and the first 30 days are free. Every cost
How do my customers pay?
Online when they book – by card, Apple Pay or Google Pay. You can switch on Klarna too, and Swish in Sweden or MobilePay in Denmark and Finland, paid on Stripe's payment page. The money goes to your own Stripe account and on to your bank a few days later; Rentalbuddy never holds it.
What happens if a renter's payment fails?
No money is taken and no code is issued – the booking expires. Stripe shows the reason in the payment form, and the renter can correct the card details, try another card or choose another payment method; the time they picked is held for about seven minutes while they pay. If they call you instead, book them in the admin and send a Stripe payment link from the booking, or register a payment you took yourself.
Which locks does it work with, and how are the codes made?
Igloohome padlocks and key boxes – usually the Padlock 2 and the Keybox 3 – which you buy once and pair to your own Igloohome account. Rentalbuddy makes each booking's code through Igloohome's Igloo Connect about 14 hours before the start, or straight away for a last-minute booking; if it can't, it keeps trying and warns you in the admin and by email. Moving or extending a booking updates its code. The lock checks the code on its own, with no internet or power, so codes already made keep working even if the mobile network is down. Other smart-lock brands aren't integrated, apart from Allockate's connected locker banks, but a lock with a fixed code can be added as a manual lock. About the digital locks
Where do my customers book, and do they need an app?
On your website or your own booking page – and no app is needed. Every location gets a booking page that Google can find, which you share as a link or a QR code. Have a website on Wix, WordPress or another website builder? Add the booking button, and customers book without leaving your site. The booking window carries your logo and colour. Customers book in the browser with no app and no account. Try the booking window yourself · Website or booking page?
Does Rentalbuddy sync with Airbnb, Booking.com or my accounting software?
No. Rentalbuddy doesn't sync with Airbnb, Booking.com or another booking system, or list your rentals on Viator or GetYourGuide – keep your current system for those, and book each item in only one system. There's no connection to accounting software, Zapier or a public API either: export your bookings as CSV instead. Everything Rentalbuddy doesn't do
Which languages and countries does it work in?
Customers book in 12 languages, and the admin comes in the same 12 – English, Swedish, Norwegian, Danish, Finnish, German, Dutch, French, Spanish, Portuguese, Italian and Croatian. Rentalbuddy works wherever Stripe accepts businesses from your country, in your own currency; rental businesses use it in Sweden, Norway, Switzerland, Germany and the UK, and in the US and Canada. Outside Sweden
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Create your free account
Sign up in a few minutes and try it free for 30 days – no credit card needed, no setup fee. Opening later? Set your launch date and the trial runs until then, up to 180 days. Prefer a walkthrough? Book a demo and we'll guide you.
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Add your rentals
A step-by-step guide helps you create your location, add what you rent out with prices and extras, connect your own Stripe account to take payments and pair your Igloohome locks.
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Put up the locks and open for bookings
Put the sauna key in a key box by the door, or hang a padlock on the trailer's hitch lock or the kayak rack – no wiring, no Wi-Fi. Share your booking page or add the booking button to your website.
Run your self-service rental from wherever you are
Unlock time and opportunity. While your customers book, pay and unlock on their own, you can be out skiing or paddling, home with your family or opening your next location.
- Free for 30 days – or until your rental opens, up to 180 days
- No credit card
- From 299 SEK (about €27) a month excl. VAT
- No commission, cancel any time
- Setup help included
Want to see it first? Book a free demo: a short video or phone call where Jesper from our team in Malmö shows you Rentalbuddy set up for what you rent out, or plan to – he usually gets back to you within 48 hours. Or call us on +46 10 516 46 26, 8:00–17:00 CET/CEST, in English or Swedish.
Opening later? Set your launch date in the admin, and the free trial runs until then – up to 180 days from sign-up. Not ready to start yet? Ask us to get in touch before your season
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